Privacy Policy

Privacy Policy for UKCOA Jobs

Important: Scope of this Privacy Policy

This Privacy Policy applies only to the UKCOA Jobs platform, found at ukcoa.co.uk/jobs/. This privacy policy is separate from the general privacy policy that applies to the main UKCOA website (found at ukcoa.co.uk). This policy specifically explains how UKCOA Jobs handles your personal information.

Effective Date: 11/03/2025

Welcome to UKCOA Jobs, a platform provided by UKCOA LTD. (referred to as "we," "us," or "our"). We are committed to respecting your privacy and protecting your personal data.

1. Data Controller

UKCOA LTD. is the data controller responsible for the processing of your personal data in connection with UKCOA Jobs.
Our registered address is: 82A James Carter Road, Mildenhall, Suffolk, IP28 7DE.

2. Information We Collect

To provide and enhance the UKCOA Jobs platform, we collect the following personal data:

  • Email Address: We collect your email address when you register on the UKCOA Jobs platform and if you choose to subscribe to our newsletter via the embedded Mailchimp form on our website. Email addresses are essential for account creation and platform access.
  • Information You Voluntarily Provide: You may choose to provide additional information within your user profile or in communications with us to enhance your platform experience.
  • Website Usage Data (Google Analytics): We use Google Analytics to collect anonymised information about your use of our website, such as pages visited, time spent on pages, and website navigation patterns. This data helps us understand website traffic and improve user experience. You have options to control Google Analytics tracking as outlined in Section 8 below.

3. How We Use Your Information

We use the collected information for the following purposes:

  • Platform Operation and Account Management: To enable user registration and account management.
  • Newsletter and Marketing Communications (if applicable): To distribute our newsletter to subscribers who have opted in, using Mailchimp's services, and to send other marketing emails related to our services, including occasional offers from our trusted partners.
  • Website Analytics and Improvement (Google Analytics): To analyse website traffic and usage data collected by Google Analytics to understand user behavior and improve platform functionality and content.
  • Responding to User Inquiries: To address and resolve your questions, requests, or provide user support.

4. Data Sharing and Third Parties

Protecting your personal data is paramount, and we limit data sharing to essential circumstances:

  • Mailchimp (Newsletter Distribution): If you subscribe to our newsletter, your email address will be transferred to Mailchimp for the sole purpose of newsletter distribution. We encourage you to review Mailchimp's Privacy Policy for details on their data handling practices.
  • Google Analytics (Website Analytics): We employ Google Analytics, a web analytics service provided by Google, Inc. Google Analytics collects anonymised data about website usage, which is transmitted to and stored by Google on servers in the United States. We use this data to analyze website traffic and improve our services. Please refer to Google Analytics' Privacy Policy for comprehensive information on their data processing.
  • ShareThis (Social Sharing Functionality): Our website incorporates ShareThis social sharing buttons to enable users to easily share content on social media platforms. When you visit our website, ShareThis may collect certain information. We encourage you to review the ShareThis Privacy Policy to understand their data practices.
  • Legal Obligations: We may disclose your information if legally required to do so, such as to comply with a court order or other legal process. Please note that only minimal user data is collected by UKCOA Jobs, primarily email addresses for account management and newsletter subscribers, and anonymised website usage data via Google Analytics. This limited data collection acts as an inherent safeguard in the event of legal requests for data disclosure.

Important Note Regarding User Communications: UKCOA Jobs serves as a platform to facilitate connections between users for freelance and flexible work. Communication between users occurs through communication methods chosen independently by them and external to our platform. We possess no means to access or monitor these private user-to-user communications.

5. Data Retention

Personal data will be retained only for the duration necessary to fulfill the purposes for which it was collected, encompassing the provision of UKCOA Jobs platform services, user account maintenance, and newsletter distribution for subscribers. Upon your request for data deletion, we will promptly execute this request. However, due to the platform's user account-based operation, data deletion will result in the irreversible termination of your access to UKCOA Jobs.

6. Your Data Rights - Under the General Data Protection Regulation (GDPR)

As a user of UKCOA Jobs, you are afforded specific rights concerning your personal data under applicable data protection regulations. These rights include:

  • Right of Access (GDPR Article 15): You are entitled to request confirmation as to whether we process personal data concerning you, and, where that is the case, to request access to that personal data.
  • Right to Rectification (GDPR Article 16): You have the right to request the correction of any inaccurate or incomplete personal data we hold about you.
  • Right to Erasure ("Right to be Forgotten") (GDPR Article 17): You possess the right to request the erasure of your personal data, subject to applicable legal limitations as outlined in the GDPR. Please be advised that exercising this right will result in the permanent loss of your user account and access to the UKCOA Jobs platform.
  • Right to Object to Processing (GDPR Article 21): In certain circumstances, you may have the right to object to the processing of your personal data, particularly where processing is based on legitimate interests, as detailed under GDPR.

To exercise any of these rights, please contact us at: .

7. Data Security Measures

We implement reasonable and appropriate technical and organisational measures to ensure a level of security appropriate to the risk, in order to protect your personal data from unauthorised access, use, alteration, and accidental loss or destruction. It is important to acknowledge, however, that no online platform can guarantee absolute security. Users are encouraged to exercise caution when transmitting personal information online.

8. Google Analytics Opt-out and Cookie Information

UKCOA Jobs uses cookies and similar tracking technologies as implemented by embedded third-party services. Regarding Google Analytics specifically, you have the following options to control tracking:

  • Browser Add-on: Google provides a browser add-on that allows you to opt out of Google Analytics tracking across all websites you visit. You can download and install the Google Analytics Opt-out Browser Add-on.
  • Browser Settings: Most modern web browsers allow you to control cookies through your browser settings. You can typically block or delete cookies, including Google Analytics cookies. Please refer to your browser's help documentation for instructions on managing cookies.

For further details on cookies used by third-party services:

  • Mailchimp Embedded Form: The embedded newsletter signup form provided by Mailchimp may utilize cookies as detailed in Mailchimp's Cookie Statement.
  • Google Analytics: Google Analytics employs cookies and similar technologies to collect website usage data. Information on Google Analytics' cookie usage can be found in Google's Cookie Policy.
  • ShareThis (Social Sharing Buttons): ShareThis buttons may deploy cookies as described in ShareThis's Cookie Policy.

By using UKCOA Jobs, you consent to the use of cookies by these third-party services as outlined in their respective policies.

9. Links to External Websites

The UKCOA Jobs platform may contain hyperlinks to external websites not operated by us. We assume no responsibility for the privacy practices or content of these external websites. Users are advised to consult the privacy policies of any such linked websites.

10. Policy Updates

This Privacy Policy may be subject to periodic revisions to reflect operational changes, legal requirements, or evolving best practices in data protection. Any modifications will be posted on this page, accompanied by an updated "Effective Date." Users are encouraged to review this Privacy Policy at regular intervals.

11. Contact Information

For any inquiries or concerns regarding this Privacy Policy or our data processing activities, please contact us at: .